Most of us use a computer every day. I wrote another blog post detailing my best productivity tips. Read [post name] before reading this one. This blog post will go more into details about how you can be productive on your computer. I know there are several ways you can gain extra time when using the computer. I want to share my experience and help you speed up the time it takes you to complete computer tasks.
Table of Contents
- #1 – Get Organized
- #2 – Get Better at the Programs and Apps You Use Daily
- #3 – Manage Your Passwords
- #4 – Test Out New Program and Apps
#1 – Get Organized
The first thing you want to do is get organized. Do this at least once a week. Organize both your personal computer and work computers. Focus on speeding up your computer, making it easier to find files, and making it secure.
To maintain your computer, remove programs you no longer use. You can always reinstall these programs if you need them. If you haven’t used it for six months, you should remove it. Removing old programs and apps will also help your computer stay secure. Having more programs increases the number of access points for hackers.
Create an easy to manage filing system. Then organize your files according to this system. Remove any files you no longer need. Creating a file system is time-consuming, but it is worth it. Having an organized file system helps you locate files quicker. It also enables you to identify malicious files.
I am updating my file system by migrating the files from my old computers to my new computer. I also have files stored under multiple cloud storage providers that I am integrating into my filing system. My goal is to create a simplified filing system. I want to be able to access all the files that I need when I need them.
Make sure all your programs are up to date. Having an updated computer is vital for security. Keeping your computer up-to-date protects it against security vulnerabilities. It also allows you to access the latest features and bug fixes of any programs or apps you have installed.
Make sure your background tasks are running. For example, make sure your computer is running virus scans. Monitor if regular backups are occurring and programs are automatically updating. If you do this a few minutes once a week, it will save you hours.
#2 – Get Better at the Programs and Apps You Use Daily
Practice using the programs and apps on your computer. You should practice your computer skills daily. Each day, pick an app or program and dedicate time to learning something new about it. Getting better skilled at programs you use will speed up the time it takes you to complete a task.
Develop your computer skills by reading the documentation for the programs you use. Usually, most of the documentation for apps and programs is pretty adequate. If you still need more help, read blog posts on how to use these programs. You can also check out online videos on websites such as YouTube. You might also want to experiment on your own. Most programs and apps give you multiple ways to complete a task. Discover the fastest and the most productive way to do something in the program.
We also need to test out different tools in our programs and apps. Sometimes we get stuck doing things a certain way because we’ve been doing it that way for many years. Not adapting will hinder our productivity. Developers are always trying to make their programs user-friendly. We shouldn’t ignore new tools that developers release. We should test them out to see how they affect our productivity. Many times, the new tool is more productive than the old one.
It’s good to learn and practice the keyboard shortcuts. Using the mouse is always slower than using the keyboard. I watched a video where someone compared keyboard shortcuts to mouse gestures. It proved you could save 40% of your time using keyboard shortcuts. Saving 40% of your time will add up over a long period.
#3 – Manage Your Passwords
You want to be able to manage your passwords on your computer. Manage passwords weekly for any applications installed on your browser and your desktop. Password management will help make your computer more secure. Managing your passwords will also prevent you from going through multiple password resets. Also, ensure your passwords are not duplicates or easy to guess.
You also want to delete accounts on websites that you no longer use. I suggest using a password manager to manage all of your passwords. It makes this process much more manageable.
Password management is something you want to do that about once a week or every two weeks. You don’t have to update all of your passwords at once. You can cycle through and do a few at a time. If you don’t have that many passwords, you can do this about once a month. And then, you also want to check the password stored in your browser. And delete any old passwords in your browser that you’re not using for websites. And make sure you also delete those accounts.
#4 – Test Out New Program and Apps
The last thing I recommend is to test out new programs and apps at least once a month. Experiment with new apps, programs, plugins, and extensions. Find out which ones make you more productive. There are always new apps coming out, and a lot of them are junk, but there are some excellent ones out there.
I am always experimenting with new technologies. I discovered some are better while others are terrible. I wouldn’t have known this if I didn’t test new technologies. I am continually learning new ways technology can solve the issues I face.
If you plan on installing anything new on your computer, make sure that it’s coming from a secure website. Make sure you read reviews and test it out before purchasing it if it has a free trial. When testing it out, make sure your productivity increases. Even if the app has more features, it may cause you to spend longer doing a task. More features in the app aren’t always better.
Thank you for taking the time to read this blog post. I hope you learned valuable tips on how you can be productive and save time using your computer.