Everyone has the same amount of time during the day. We all have 24 hours to get done everything done. Also, we all understand that our time on this Earth has its limits. We want to increase our output and get as much done in the limited time we have.
I want to give you my best productivity tips. These tips will also give you an idea of how to increase your productivity. They will also teach you how to be the most productive you can be in the future.
The productivity tips in this blog post will:
- reduce the time it takes you to complete a task,
- help you accomplish more tasks,
- reduce the amount of time wasted in your day,
- improve the quality of your work,
- help you maintain consistency,
- and keep you on task.
Table of Contents
- #1 – Physical Health is the Most Important
- #2 – Set Boundaries
- #3 – Master Basic Skills
- #4 – Get the Most Out of Your Time
- #5 – Let Your Mood Dictate Your Tasks
- #6 – Get Help
- #7 – Retrain Yourself
- #8 – Keep Records
#1 – Physical Health is the Most Important
I understand the purpose of the Body Positivity Movement. People want to feel good about the body that they’re in. Disregarding your physical health affects your productivity. Many people avoid this topic for fear of backlash. I have to tell you the truth, your physical health is one of the most essential factors in productivity.
I know this firsthand because I used to be good at my physical health, but now I’m terrible at it. I have watched my productivity suffered because of my poor health decisions. I always feel better when I’m in optimal health. People who I’ve spoken with increase their productivity when they increase their fitness.
It’s because when you have more energy, you will be able to accomplish more. Stamina is one of the core factors of productivity.
Things you can do to get on top of physical health are:
- get enough sleep,
- practice having a good diet,
- taking actual breaks,
- good hygiene,
- take your medicine and vitamins when necessary,
- and keeping up with regular exams with your doctor, dentist, or optometrist.
If you focus on your physical health, you will realize you can do more. You will naturally get more done without putting in any extra effort. You won’t even have to implement any other productivity tips on this list.
#2 – Set Boundaries
It’s important to set boundaries for others and yourself. You have to learn how to say ‘no’ to yourself and others. You also have to know when to move on. Determine what is worth your time and what is a distraction.
After learning how to set boundaries, I stopped filling up my day with more tasks than I could complete. I used an average list of 20 of them. I think the most I put on the list was 35 tasks. 35 tasks in a single day are insane. I became frustrated because I complete all of them. I was stressing out because I wasn’t feeling accomplished.
Today, my task list contains one main task, and fewer than 6 ‘maybe’ tasks. I focus on the main activities I need to get done in a day. If I’m not in a good mood, I will focus on a smaller task first. I focus on an easy task to build up momentum. As a result, I waste less time. I’m no longer trying to complete super long to-do lists.
Instead, focus on each task’s importance and the amount of time it will take. When you set boundaries, it is good to set time boundaries or deadlines. If you don’t complete something by your deadline and don’t want to do it, then it’s time to move on. Remove it from your list. If you spent the maximum allocated amount of hours on a task, remove it from your list.
The task is something you don’t consider necessary. If you view it as a priority, you would actually complete it. If you must complete it, try to break it down into smaller tasks.
#3 – Master Basic Skills
You have to master fundamental skills. Basic skills are:
- basic math,
- and researching.
When you master the necessary skills, you’re able to complete your tasks a lot quicker. You also are better at critical thinking. The skills also help boost other skills.
For example, suppose I wanted to read a technical article. I can determine if the information is valuable without knowing every single concept.
When I improve my speaking skills, I’m able to communicate efficiently with others. I can get my thoughts out clearly, and I relay information quickly. Mastering these skills has improved my life.
I know a lot of people were in school systems where they’re not taught the skills anymore. And they’re not actually taught how to master the skills. As we move into the social media age, people are texting more and using emojis. I am noticing that people’s reading, writing, and speaking skills are becoming degraded.
My own’s skills become degraded when I don’t communicate with others. By using social media, people’s reading skills are regressing. We continuously read social media posts that are at a fourth-grade reading level or below. When we get a technical article, we have a hard time comprehending it. We get used to reading things that are entertaining and quick.
#4 – Get the Most Out of Your Time
It is essential to get the most out of your time. To do this, you need a reasonable action plan. You need to have an outline of what you’re going to do and when you’re going to do it. When creating your plan, remember, it’s not useful to over plan. Include in your plan your goals and who you are going to delegate tasks to.
We often tend to overestimate how much time we actually have in a day. And then we packed our day with several tasks. I made the mistake of scheduling every hour of my day. Sometimes things will come up and throw me off my schedule. I would get frustrated because I was unable to complete my to-do list.
From this experience, I learned that it’s better to schedule a set number of hours to complete a task. I give myself two hours before moving onto the next one. I start on smaller tasks to fill the rest of the two hours if I finish early. This prevents me from getting stressed out and from feeling unaccomplished.
I also started focusing on one main task by breaking it down into smaller tasks. If I can’t get it done by my set deadline, I reschedule it for the next day. I understand I cannot complete every task in a single day.
If I have a bunch of related smaller tasks, I group them together to create one big task. Doing this keeps me organized. It helps me keep focused by preventing constant task-switching.
Track your most productive times. Your most productive time varies from day-to-day. It depends on how well you slept or your environment. It also changes based on what I have to do then the following day.
For example, if I know I have an appointment scheduled the next day, I will go to bed earlier. The following day, I might wake up earlier to get started on my morning tasks. If I don’t feel like waking up earlier, I might start on my tasks later during the day.
Manage distractions as much as possible. It’s a lot of mental training and planning to manage distractions. I still get distracted by YouTube or my Google Newsfeed. To prevent these small distractions from being big distractions, I give myself breaks. When that time is up, I go back to being productive. I don’t beat myself up for doing this because I am satisfying my need for fun. We all need to take breaks and do things we enjoy.
I try consuming as little media as possible because it is a time sink. Media is a distraction from living your real life. When you engage in escapism, you tend to get a lot less done during your day. You begin to train yourself to be less productive in the real world. You accomplish things in the fantasy world instead of the real world.
#5 – Let Your Mood Dictate Your Tasks
Sometimes we need to let our moods dictate our tasks. The focus should be on staying in either a positive or neutral state. When you’re in a negative will you and of doing shoddy quality work. You make more mistakes, and you have to go back and redo what you already did. I understand sometimes we have to work when we’re in a negative mood. That’s why it is essential to be aware of our mindsets. When we recognize we have a negative attitude, we need to deal with it immediately.
Some ways to deal with negative moods are:
- Calling a friend to vent
- Looking at cat pictures online
- Writing down how you feel on a sheet of paper.
Taking the time to deal with your emotions will save you hours of work. It is better to take five minutes to deal with your negative mood than work for 2 to 3 hours in a negative mindset. I know it’s hard sometimes to get out of your negative emotions. When I worked in sales, I dealt with people who were very disrespectful over the phone.
I sometimes had calls with angry people back to back. I would get frustrated. I decided to laugh at the phone calls. I made a joke or game out of it. I prevented those calls from frustrating me. When I got the next customer, I was always in a better mood. Having this system in place improved my sales skills.
#6 – Get Help
You need to get help. By getting help, I mean getting an accountability partner. It is difficult to be accountable to yourself, so you need an accountability partner. You’ll either set a standard for yourself that’s too high or too low. This will prevent you from getting the results you want.
An accountability partner will help you with setting realistic goals. It is good to get the feedback of others. You need to be open with your accountability partner. Have essential conversations on why you weren’t able to do a task. These conversations will help you understand what you need to do to get back on track.
You need someone who actually lets you know when you’re off track. Sometimes you’re focusing on the wrong task, and you don’t know you’re off-track. You don’t know that you’re not moving forward and will not get the results you want. And then also your accountability partner will keep you motivated. Some days you don’t feel like doing anything.
Your accountability partner will remind you what to do to achieve the results you want. This person will also remind you of the consequences of not staying on track. You don’t always have to agree with your accountability partner. It’s calming to have feedback from someone who wants you to make better decisions in your life.
#7 – Retrain Yourself
People always talk about building habits, but I talk more about retraining yourself. If you retrain yourself, you’ll end up getting things done faster. Retraining yourself takes a lot of time. It is doesn’t’ always work the way the gurus say it should.
Retraining yourself isn’t a 66-day process. After the 66 days of habit-building, most of us fall back into our old patterns. Habit-building focuses on your physical habits. While retraining is focusing on how you think about what you do.
Retraining yourself is replacing bad and mediocre habits and routines with better ones. The best way to do this is to track patterns that you already have. You can do this by using spreadsheets or j a piece of paper and a pen.
After you track your habits, decide how to replace or improve them to build up speed. This is not an easy process that you can complete in a single day. It’s all about getting things done faster and better. It takes time to research and implement how to do things better. To be successful, you also have to practice what you learn.
When you conduct your research, you should start with the best practices for doing a task. Your research can be on something as simple as vacuum your floor. You probably would start with the instructions on the best way to use your vacuum cleaner. Then you would look online to find additional tips from others who have the same vacuum cleaner. You can also lookup tips and tricks for vacuuming a room faster. What you research depends on the task and how you want to improve.
#8 – Keep Records
Keeping records allows you to know what to do and when to do it. It also forces you to stay on task. You are visualizing what you’re doing. Then you can modify from there.
Some ways you can keep records are:
- keeping a journal.,
- having a to-do list,
- And having a not-to-do list.
Evaluate yourself on what you completed, what you didn’t finish, and why. Understanding your actions will help you leverage your momentum for future tasks.
You need to keep track of the time it takes you to complete a task. If you don’t know how long it takes you to do something, how will you improve your productivity?
Also, you want to keep track of the quality of the task. Understanding the difference between high-quality and low-quality will help you improve.
Incorporate your research on improving your workflow. You don’t have to reinvent the wheel. Sometimes you can find valuable information by doing research. For example, your research led you to this blog post on productivity tips.
I want to thank you for taking the time to read my blog post today. I gave you eight productivity tips. These tips will help you reach your personal and professional goals. These tips are the foundation for other productivity-improving measures.